Job Details
Project Assistant
2024-11-21 Enid Enid,OK
Description:
POSITION PURPOSE: To provide assistance and project control skills for municipal improvement projects, construction management, and contract administration and geographic information systems.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
PERFORMANCE MEASUREMENTS
QUALIFICATIONS
EDUCATION/EXPERIENCE:
Associate's Degree (A.A.) or equivalent two-year college or technical school and two years related experience and/or training; or equivalent combination of education and experience.
CERTIFICATES/LICENSES:
None.
REQUIRED KNOWLEDGE:
Knowledge or experience in program management techniques, developing project schedules and tracking project performance.
Practical experience with AutoCAD and MS Project.
Knowledge of surveying, and experience in the engineering field or engineering organization preferred.
SKILLS/ABILITIES:
PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
FINGER DEXTERITY:
Manual dexterity sufficient to work with the fingers.
VISUAL ABILITIES:
Normal vision, with or without corrective lenses.
Color vision.
PHYSICAL STRENGTH:
Exerts up to 10 lbs. of force occasionally. (Almost all office jobs.) Sedentary physical activity performing non-strenuous daily activities of an administrative nature.
LANGUAGE/COMPREHENSION:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
MATHEMATICS ABILITY:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Ability to apply concepts of basic algebra and geometry.
WORK SCHEDULE/HOURS:
Regular - 8 hour shift, typically 8:00 a.m. to 5:00 p.m., Monday - Friday.
Occasional attendance at after-hours public meetings and conferences.
WORK CONDITIONS:
Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. Occasional outdoor setting with exposure to weather conditions.
NOISE LEVEL:
Moderate noise (examples: business office with computers and printers, light traffic).
OTHER WORK CONDITIONS:
None.
ADVANCEMENT CRITERIA
INTERMEDIATE
2-4 years related experience.
Bachelor's Degree in related field.
Advanced knowledge of related principles.
Engineering discipline certification or training.
Advanced computer aided drafting.
Membership in professional organization.
Valid CPR Certification.
Licensed Professional Engineer.
ADVANCED
5+ years related experience.
Additional coursework towards Master's Degree in related field.
Ability to fill in for Project Engineer for an extended period.
Expert knowledge of operating procedures beyond engineering design principles.
Expert computer aided drafting.
Membership in community organization or committee.
Advanced knowledge of safety.
JOB DESCRIPTIONS
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations. I have also received or have been offered a copy of this job description.
Printed Name Date ___/____/____ Signature
To learn more details regarding the benefits of working for the City of Enid, visit our
01
Which statement below best describes the highest level of education you have completed?
02
Which statement below best describes the highest level of related experience or training you have completed?
03
Are you English proficient?
04
Do you or your spouse have more than 25% ownership in a company that currently contracts with the City of Enid?
05
What is your expected salary?
06
If chosen for this position, what is the earliest date you are available to start?
Required Question
Salary: $19.98 Hourly
Location : 401 W Owen K Garriott Rd, Enid
Job Type: Full-Time
Job Number: 202400167
Fund: General
Department: Engineering
Opening Date: 10/24/2024
Closing Date: 11/10/2024 11:59 PM Central
FLSA: Non-Exempt
Bargaining Unit: AFSCME
Description
POSITIONS SUPERVISED: None
POSITION REPORTS TO: Director of Engineering and City Engineer
BLS COMPARABLE: 11-9021.00 Project Manager, Construction Manager, 43-6011, Executive Secretaries & Administrative Assistants
LEADERSHIP: Provides co-worker leadership to others through motivation, team building, and providing feedback.
CONDITIONS OF EMPLOYMENT
- Subject to post offer, pre-employment drug screen.
- Subject to a pre-employment criminal background check.
- Proficient in spoken and written English.
POSITION PURPOSE: To provide assistance and project control skills for municipal improvement projects, construction management, and contract administration and geographic information systems.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assists and coordinates the planning, design and construction processes for capital improvement projects.
- Provide general administrative support to Project Engineers through all phases of the project including; contract document assembly, budget estimating, obtaining approvals, bidding, addendums, contract award, submittals, scheduling, progress meetings, contract notices, contract enforcement, change order negotiations, commissioning, punch list, contract closeout, budget reconciliation, and enforcing warranty period.
- Prepare Professional Services contracts to include requests for qualifications, requests for proposals, evaluation techniques, and coordinate results.
- Coordinates right-of-way requirements with project engineer, prepare offer letters, and communicate with property owners.
- Verify contractor payment submittals and prepare pay requests.
- Maintains working knowledge of Oklahoma Open Meetings Act.
- Prepare agenda items and make arrangements for committee, board, and other meetings. Prepare and assist with the execution of projects related to boards.
- Serves as staff liaison on boards as may be required.
- Responds promptly to public questions and concerns; attends, runs, and/or coordinates associated meetings, and interacts with other public agencies.
- Provide assistance to other departments as needed.
- Perform other duties as required.
PERFORMANCE MEASUREMENTS
- Continual efforts towards completion of assigned Capital Improvement Projects in a timely and efficient manner resulting in maintaining and improving the public infrastructure in relation to health, safety, and quality of life.
- Timeliness of design projects completion.
- Employee responds in a timely manner to the requests of others.
- Records are organized, filed, and easily retrieved.
- The employee's job-related performance promotes the smooth and efficient operation of the Engineering Department.
- Procedures and processes are well maintained, documented, and recorded.
- Effective working relations exist with City personnel.
- New employees are well trained and assisted. Management is appropriately informed.
- Employee understands and adheres to applicable safety policies.
- The City's professional reputation is maintained.
QUALIFICATIONS
EDUCATION/EXPERIENCE:
Associate's Degree (A.A.) or equivalent two-year college or technical school and two years related experience and/or training; or equivalent combination of education and experience.
CERTIFICATES/LICENSES:
None.
REQUIRED KNOWLEDGE:
Knowledge or experience in program management techniques, developing project schedules and tracking project performance.
Practical experience with AutoCAD and MS Project.
Knowledge of surveying, and experience in the engineering field or engineering organization preferred.
SKILLS/ABILITIES:
- English usage, spelling, grammar and punctuation.
- Handle multiple projects simultaneously.
- Accurate and attentive to detail.
- Develop and maintain a variety of assigned reports and files; and preparing, maintaining and reviewing both narrative and statistical reports.
- Communicating effectively verbally and in writing, including public relations and public speaking.
PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
FINGER DEXTERITY:
Manual dexterity sufficient to work with the fingers.
VISUAL ABILITIES:
Normal vision, with or without corrective lenses.
Color vision.
PHYSICAL STRENGTH:
Exerts up to 10 lbs. of force occasionally. (Almost all office jobs.) Sedentary physical activity performing non-strenuous daily activities of an administrative nature.
LANGUAGE/COMPREHENSION:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
MATHEMATICS ABILITY:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Ability to apply concepts of basic algebra and geometry.
WORK SCHEDULE/HOURS:
Regular - 8 hour shift, typically 8:00 a.m. to 5:00 p.m., Monday - Friday.
Occasional attendance at after-hours public meetings and conferences.
WORK CONDITIONS:
Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. Occasional outdoor setting with exposure to weather conditions.
NOISE LEVEL:
Moderate noise (examples: business office with computers and printers, light traffic).
OTHER WORK CONDITIONS:
None.
ADVANCEMENT CRITERIA
INTERMEDIATE
2-4 years related experience.
Bachelor's Degree in related field.
Advanced knowledge of related principles.
Engineering discipline certification or training.
Advanced computer aided drafting.
Membership in professional organization.
Valid CPR Certification.
Licensed Professional Engineer.
ADVANCED
5+ years related experience.
Additional coursework towards Master's Degree in related field.
Ability to fill in for Project Engineer for an extended period.
Expert knowledge of operating procedures beyond engineering design principles.
Expert computer aided drafting.
Membership in community organization or committee.
Advanced knowledge of safety.
JOB DESCRIPTIONS
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations. I have also received or have been offered a copy of this job description.
Printed Name Date ___/____/____ Signature
To learn more details regarding the benefits of working for the City of Enid, visit our
01
Which statement below best describes the highest level of education you have completed?
- Some High School
- High school graduate, diploma or the equivalent (GED)
- Associate degree
- Bachelor's degree
- Master's degree
- Professional degree
- Doctorate degree
02
Which statement below best describes the highest level of related experience or training you have completed?
- 0 to 6 months
- 6 to 12 months
- 1 to 3 years
- 3 to 5 years
- 5 to 7 years
- 7 or more years
03
Are you English proficient?
- Yes
- No
04
Do you or your spouse have more than 25% ownership in a company that currently contracts with the City of Enid?
- Yes
- No
05
What is your expected salary?
06
If chosen for this position, what is the earliest date you are available to start?
Required Question