Job Details

SummaryThe Secretary performs secretarial, administrative, general clerical, and typing (office automation) duties and other responsibilities. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store. Specific assignments vary by individual store and store management requirements.SummaryThe Secretary performs secretarial, administrative, general clerical, and typing (office automation) duties and other responsibilities. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store. Specific assignments vary by individual store and store management requirements.OverviewHelpAccepting applicationsOpen & closing dates08/08/2025 to 08/25/2025Salary $21.54 to - $28 per hour Pay scale & grade GS 6Location1 vacancy in the following location:Vance AFB, OK1 vacancyRemote job No Telework eligible No Travel Required Not required Relocation expenses reimbursed No Appointment type Permanent Work schedule Part-time - 32 Hours weekly; 64 Hours Bi-weekly Service CompetitivePromotion potentialNoneJob family (Series)* 0318 SecretarySupervisory status No Security clearance Not Required Drug test No Position sensitivity and risk Noncritical-Sensitive (NCS)/Moderate RiskTrust determination process* Suitability/FitnessFinancial disclosure No Bargaining unit status NoAnnouncement number DECA-25-12780408-MP Control number 842917400This job is open toHelpInternal to an agencyCurrent federal employees of the hiring agency that posted the job announcement.Career transition (CTAP, ICTAP, RPL)Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.VeteransVeterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preferenceMilitary spousesMilitary spouses relocating under PCS orders or whose spouse is 100% disabled or died while on active duty.National Guard and reservesCurrent members, those who want to join or transitioning military members.Clarification from the agencyThis announcement is Current permanent appointable DeCA employee with Career Status or Career Conditional Status, Military Spouses, National Guard and Reserves, and Veterans, working at the Vance commissary. Additional positions may be filled from this announcement.DutiesHelp* Maintains a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager.* Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests, monitoring status and resolving employee personnel actions.* Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.* Serves as the payroll liaison between the commissary and the Customer Service representatives (CSR) to resolve payroll issues.* Procures, issues, controls, and disposes of supplies and equipment required for store operations.* Maintains the property accounting register relating to supplies and equipment procured for the commissary.Read the entire announcement before starting the application process.RequirementsHelpConditions of employment* Be a U.S. citizen or national. Applicants with a Permanent Resident Card are authorized to live and work in the U.S. but are not eligible for employment in positions requiring U.S. citizenship. If selected, proof of citizenship may be required.* Meet minimum age requirement. See Additional Information.* Males born after 12-31-1959 must be registered with or exempt from Selective Service.* May be subject to successful verification of identity and employment eligibility through E-Verify. Learn more about E-Verify, including your rights and responsibilities, at May be subject to a suitability or fitness determination, as required. New federal employees will be fingerprinted.* Be able to obtain and maintain clearance eligibility based on the appropriate background investigation.* May be subject to a probationary/trial period.* Direct deposit of pay is required.* Meet the physical requirements identified in the Qualifications section.* Optional form 306 (OF-306): If you are selected for this position you may be asked to submit the OF-306 declaration for Federal Employment.QualificationsYou must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, superior academic achievement, or a combination of experience and education to qualify. When using education to meet qualifications you must submit transcripts. See Required Documents for more information.Experience: One (1) year of specialized experience equivalent to at least the GS-5 grade level. Experience can be under other Federal service pay systems, private sector, or military. Examples of qualifying experience include:* Performing administrative or clerical duties such as preparing correspondence, maintaining a filing system, and keeping an appointment calendar.* Working with personnel and payroll related actions.* Completing supply-related dutiesYou will receive credit for all relevant qualifying experience (paid and unpaid), including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).Additional Requirements that must be met by the closing date:* Physical requirements: (1) Stand, stoop, kneel, bend and climb for prolonged periods. You will attest to your ability to perform these physical requirements in the Questionnaire.* Time-in-grade applies to the promotion of current and former federal employees who hold or have held a permanent GS position in either the competitive or excepted service in the previous 52 weeks, including current employees applying under VEOA. Your application package must contain proof you meet this requirement. See Required Documents for more information.* For GS-6: You must have 52 weeks of Federal service at or equivalent to GS-5.* Time after competitive appointment. Current federal civilian employees must have completed at least 90 days of federal civilian service since being selected for a nontemporary appointment from a competitive examination register of eligibles (an announcement opened to the public) or under a direct hire authority.As part of the online application process, you will respond to a series of questions designed to evaluate your level of experience in these competencies:* Clerical and Administrative* Minimum Qualifications GS-06 (One-Grade Interval- No Education Substitution)* Personnel and Payroll* SupplyOvertime: OccasionalFair Labor Standards Act (FLSA): NonexemptBargaining Unit Status: Not CoveredObligated Position: NoThose retired under CSRS or FERS considered: No. DoD criteria not met.Recruitment/Relocation Incentives Offered: NoTelework eligible: NoRemote work eligible: NoEducationYou may not use education to qualify for this position.Additional informationExecutive Order 12564 requires a federal workplace to be free of illegal drugs and prohibits the use of illegal drugs both on and off duty by federal employees. As a reminder, marijuana is still classified as an illegal drug by the Federal government and is prohibited for use by Federal employees even if such use is legal in the state where the Federal employee resides and/or works. The Defense Commissary Agency is a Drug-Free Federal Workplace where the use of illegal drugs will not be tolerated and may result in penalties up to and including removal from Federal service.* The display of a salary range on this announcement does not suggest or convey an entitlement to a higher rate of pay. Upon first appointment to a civilian position in the Federal government, you are entitled only to the lowest step (Step 1) of the grade for which selected.* The minimum age requirement is generally 18 years. Employing those under 18 may be possible under certain circumstances. If under 18 years of age, ensure you provide documentation showing how you are eligible.* Applicants with financial difficulty are not automatically removed from consideration.* Selectees are required to complete an online onboarding process.* Retired military service members cannot be appointed to a Department of Defense (DoD) civilian position within 180 days of their retirement date. 5 United States Code 3326.* PCS is not authorized.The following may result in a rating of ineligible. Ineligible applicants receive no consideration.* Not selecting an eligibility.* Submitting an incomplete application package may result in your not being considered for this position. Your resume must reflect that you are either Part-Time with the number of hours listed, Full Time, or 40 hours per week as your work schedule. If you fail to provide this information in your resume, your resume will be considered as incomplete.* Submitting encrypted documents or uploading Adobe portfolio documents.* Submitting any document that contains a photo or image of you.* Including social media links, inappropriate material or content, classified or government sensitive information, or personal information such as age, gender, race, religion, or social security number on your resume.* Overstating your qualifications and/or experience in your application materials.* Deliberately attempting to falsify your application information, such as copying portions of this announcement into your resume.Appointment Eligibility Criteria. You choose how you wish to be considered for this position by selecting one or more of the eligibilities listed in the Assessment Questionnaire AND providing the supporting documents for the selected eligibility/eligibilities. Required documents are listed in the eligibility description. You are responsible for providing the documents required to prove you can be considered for the selected eligibility/eligibilities.HR does not select or change your eligibility/eligibilities for you, regardless of the supporting documents you submit. You are considered ONLY for the eligibility or eligibilities you select and for which you provide all required supporting documents. You will not be considered if you do not select an eligibility. If you have questions about which eligibility/eligibilities apply to you, contact the HR POC listed on this announcement.Expand Hide additional informationCandidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.BenefitsHelpA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.How you will be evaluatedYou will be evaluated for this job based on how well you meet the qualifications above.HR reviews your resume and supporting documents to determine if you meet the qualifications and requirements, and to determine if you meet the eligibility/eligibilities you selected. Your questionnaire score is a preliminary measure of how well your background matches the competencies. If you submit multiple resumes, the last one received is used for this evaluation and sent to the hiring manager if you are referred for selection consideration.Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the Qualifications section of this announcement and it must support your responses to the assessment questionnaire. We do not assume you have the necessary experience to successfully perform in this job regardless of your employment history or academic career.At a minimum, your resume MUST contain your name, address, and contact information, and the following for each listed job experience: Job title; Series and grade, if it is a federal civilian position; Employer's name and address; Employment beginning and ending dates (Month/Year); Number of hours worked per week, and Description of duties performed. DO NOT send a list of competencies or skills in place of a description of the duties performed.HR refers qualified and appointable applicants to the hiring manager for selection consideration In accordance with DeCA's Merit Promotion Plan. Selections are subject to restrictions of the DoD referral system for displaced employees.Interagency Career Transition Assistance Program (ICTAP):This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria AND 2) be rated well-qualified for the position AND 3) submit the appropriate documentation to support your ICTAP eligibility. Well-qualified means you possess the type and quality of experience that exceeds the position's minimum qualifications.Priority Placement Program (PPP) DoD Retained Grade Preference (RGP): To receive this preference, you must choose to apply using the (RGP) eligibility. If you are claiming RGP and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager as a priority applicant.Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible (PPP DoD MRNG):In order to receive this preference, you must choose the (PPP DoD MRNG) eligibility, and fill out and submit the Military Reserve and National Guard Technician PPP Self-Certification Checklist and copies of the appropriate documentation.Priority Placement Program, DoD Military Spouse Preference (MSP) (PPP MSP): In order to receive this preference, you must choose to apply using the(MSP) (PPP MSP) eligibility. If you are claiming MSP (PPP MSP) and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager as a priority applicant.BenefitsHelpA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.Required documentsRequired DocumentsHelpResume. Learn more about creating a suitable resume by watching this video or reading What to include. Using the USAJOBS Resume Builder will help you submit a complete resume. Applying for a Federal job requires more information than applying for a job in the private sector. Therefore, a resume is typically longer than two (2) pages and usually does not need to be more than five (5) pages. Current or former federal civilian employees are encouraged to list work-related awards received within the last three years in their resume. Hiring Managers use objective methods and may consider previous awards in the selection process.Questionnaire. Preview at REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility: 50 Notification of Personnel Action. All current and former federal civilian employees submit* A copy of your most recent SF 50 showing your current position title, pay plan-series-grade, tenure and position occupied and* When applying for a promotion (higher grade than you currently hold), you must also submit an SF 50 which clearly demonstrates you meet the time-in-grade requirements. Examples of appropriate SF50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old. You may need to submit more than one SF 50 to show you meet this requirement.To obtain copies of your SF 50s, all current Department of Defense (DoD) employees can access MyBiz, current federal non-DoD employees can access their eOPF, current employees receiving HR servicing from DLA can access eOPF, and former civilian employees can request a copy from the National Archives.VEOA eligibility: You must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty or other acceptable documentation. The member 4 copy is preferred as it contains key information necessary to adjudicate your claimed preference. DD-214 Worksheets are not acceptable documentation, nor are other than a member 4 copy to which a member 4 Character of Service section is added. Contact the National Archives or your military personnel records center to request a copy of your DD-214.ICTAP eligibility: Submit (1) a copy of your agency specific ICTAP eligibility notice or a copy of your separation personnel action form and(2) a copy of your most recent performance appraisal and(3) a copy of your most recent SF 50 or agency notification of personnel action showing your current position, grade level, and duty location. Separation personnel actions do not include a certificate/notice of expected separation.Priority Placement Program (PPP) DoD Retained Grade Preference (RGP) eligibility: 1. Submit a signed Retained Grade PPP Self-Certification Checklist DD3145-1 (whs.mil. 2. a copy of your Notification of Personnel Action (SF-50) effecting the placement in retained grade status; or a copy of the notification letter you received regarding the RIF or classification downgrade.Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible (PPP DoD MRNG):In order to receive this preference, you must choose the Military Reserve and National Guard Technician eligibility, and fill out and submit the Military Reserve and National Guard Technician PPP Self-Certification Checklist and copies of the appropriate documentation.Military Spouse Preference: Submit (1) the Self-Certification Checklist and(2) proof of marriage to the military service member (e.g., marriage certificate, marriage license), and(3) a copy of the military service member's PCS orders.Performance Appraisal (Optional). Current and former federal civilian employees, including those of the employing agency, are encouraged to include a copy of their most recent rating of record. Hiring managers may consider performance appraisals in the selection process.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.